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Iowa ASBO member districts may have vacancy notices posted on this site at no cost. Submit the exact text of the ad via email to iowaasbo@gmail.com. Ads will be posted for three weeks unless a different date is requested. Non-member districts may also post on the site for a fee of $100 per post.

East Buchanan Community School District

Business Manager/Board Secretary

 

 

The East Buchanan Community School District is seeking a well-qualified candidate to fill the role of business manager/board secretary. The business manager role is a vital and respected position in the East Buchanan Community School District. Those with a business manager background and/or auditor's background are encouraged to apply. Candidates must be people orientated and ready to work in a people driven organization. 

 

The East Buchanan Community School District is located on Highway 20 - 40 miles north of Cedar Rapids and 35 miles east of Waterloo.  Job description and duties are available upon request.

 

All inquiries and questions may be submitted to Superintendent of Schools at dfox@east-buc.k12.ia.us

 

 

Please submit a letter of application, application, resume, 3-5 letters of recommendation and any professional certifications.

Apply at TeachIowa.gov or submit application materials to Superintendent of Schools, 414 5th Street North, Winthrop, IA 50682

 

 
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Ballard Community School District
School Business Official/Board Secretary
 
TERMS OF EMPLOYMENT:   Twelve-month basis with salary and benefits established by the Board.
SALARY:  Commensurate with experience
Apply:  Teach Iowa

QUALIFICATIONS:
  • Iowa School Business Official Authorization or willingness to obtain
  • Minimum of BA in accounting or related area.
  • Supervisory experience in financial accounting and reporting
  • Strong written and oral communication skills
  • Knowledge of GASB accounting standards and Iowa school finance preferred.
  • Such qualifications as the Board may find appropriate and acceptable
  • Certified Public Accountant certification preferred                                                                     

JOB GOAL:  To accurately, and in a timely fashion, assist in the administration of the district’s business office in accordance with generally accepted accounting principles and procedures and supervise various aspects of the district’s business and accounting functions in such a way as to provide the best possible educational services with the financial resources available.
 
PERFORMANCE RESPONSIBILITIES:
  1. Manages the day-to-day implementation of all business functions for the district.
  2. Maintains the accounting records for all departments and schools in the district in accordance with Board Policies, Generally Accepted Accounting Principles, State and Federal laws.
  3. Implements effective internal controls and accounting processes.
  4. Supervises the purchasing procedures for the district.
  5. Assists in preparation of monthly and annual financial records and reports for the Board of Education.
  6. Monitors and approves all cash deposits.
  7. Monitors district grants and special funds to ensure proper accounting.
  8. Monitors an accurate account of all bills payable and presents them to the Board for audit and approval for payment.
  9. Maintain a record of District’s investments.
  10. Supervises payroll, accounts payable and receivables.
  11. Prepares State reports including but not limited to the certified annual report (CAR).
  12. Serves as the district liaison for the audit preparation.
  13. Assists in the preparation of the certified budget.
  14. Administers implementation of district business procedures.
  15. Maintains and updates the district business procedures manual.
  16. Provides training to staff to successfully implement business procedures.
  17. Reviews and updates procedures as necessary to comply with state, federal and district policy and monitors preparation of required information for State and Federal agencies
  18. Remains knowledgeable of current school laws of Iowa and pending or proposed legislation, particularly as it affects school finance and maintain all financial records of the District in accordance with State law
  19. Participates in professional meetings and continuing education opportunities
  20. Oversees reconciliation of all bank accounts maintained by the Board
  21. Publish all legal notices concerning District business
  22. Perform such other duties as may from time to time be assigned by the Board
  23. Attends meetings of the Board 
  24. Keep full and accurate minutes of all meetings of the board
  25. Publish the minutes following each board meeting in accordance with the Iowa Code. Prepare and distribute to all employees a summary of each board meeting. Maintain a database of minutes of the board
 
 

 

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LINN-MAR COMMUNITY SCHOOL DISTRICT

 

Position Title:    Business Manager

Immediate Supervisor: Chief Financial Officer

Summary:          To assist in the Administration of the District’s Business Affairs so as to provide the maximum Education Services with the financial resources available. Oversee day to day business and accounting activities.

Essential Duties and Responsibilities:  (Other duties may be assigned.)

Assist in efficiently managing the fiscal affairs of the district.  Specific duties are:

  • Manages the day-day activities of the accounting function, which includes coordinating, administering, updating and evaluating payroll, receipts, receivables, fixed assets and payables procedures, system and standards; ensures compliance with Federal, State and local laws, regulations, codes and/or standards.
  • Reviews financial reports worksheets, general ledger entries, transfers, purchase orders, credit card transactions, payment requisitions and related documents; identifies, researches, and directs the resolution of issues; ensures deadlines are met; and responds to department inquires.
  • Coordinates District grant financial record keeping and reporting: process grant funds and prepare corresponding reports.
  • Supervise Business Office support staff; includes prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained and provide professional development; ensuring that employees follow policies and procedures; maintaining a healthy and safe work environment; and making hiring, terminating and disciplinary recommendations.
  • Review deposits and authorize bank transfers and wires.
  • Evaluates, develops, and maintains internal controls and processes.
  • Assists in the developing, interpreting and applying District policies, procedures, laws and regulations.
  • Organizes internal audit and liaison with external auditors including responsibility for independently planning and executing the audit.
  • Oversee contracts and acts as a liaison with child care before/after school providers.
  • Prepares reviews, analyzes, and submits a variety of complex and/or special reports, reconciliations, communications, schedules and/or statements to and from internal departments, financial institutions, board of education, and external agencies including the submission of the annual certified report.
  • Monitor the line item budget for all funds of the District.
  • Assist the Chief Financial Officer with the annual preparation of the district’s budget.
  • Assist the Chief Financial Officer with investments in accordance with Board Policies and State and Federal laws.
  • Reconcile bank statements for appropriate funds.
  • Maintains professional growth through organizations, workshops, seminars and/or related professional reading.
  • Keeps abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements.
  • Provides training and support to central administration and building administration on accounting and budgeting matters.
  • Assists the Chief Financial Officer in the preparation of the Comprehensive Annual Financial Report (CAFR) and submission to ASBO.
  • Works cooperatively with other departments and school associated groups to determine accounting needs and provide financial information.
  • Audit buildings for cash handling and business procedures.
  • Administers time clock, online receipting, and other applicable business systems.
  • Participates in contract negotiations for support staff groups.
  • Assists in the preparation of State reports including but not limited to the certified annual report (CAR) and BEDS.
  • Assists in the coordination of the registration process for the District.
  • Regular and reliable attendance.
  • Serves on District Audit Committee.
  • Attends meetings of the Board as needed.
  • Performs other duties as may be assigned.

 

Supervisory Responsibilities:

Business Office Personnel

 

Minimum Education and/or Experience:

Bachelor’s degree in accounting, business, or related area.

Previous experience (5+) years in accounting.

Successful multi-year experience in government accounting preferred.

K-12 school district accounting experience in business preferred.

 

Licensure or Certification:

School Business Official certification preferred, or willingness to obtain.

CPA is preferred.

 

Apply at:  https://www.applitrack.com/linnmar/onlineapp/_application.aspx?posJobCodes=3121&posFirstChoice=Management&posSpecialty=Department%20Manager

 

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Roland-Story and South Hamilton Community School Districts

SHARED HUMAN RESOURCE DIRECTOR

 

JOB GOAL:  To support and assist the superintendent and other central office staff to ensure the efficient operation of the school to the benefit of students, staff and patrons.

This is a shared position between the Roland-Story Community School District and the South Hamilton Community School District. All responsibilities indicated in this job description are presumed to be for both districts unless otherwise stated.

TERMS OF EMPLOYMENT: 260 day contract with a salary range of $46,000 - $48,000 based on experience.

DEADLINE TO APPLY:  June 15, 2018

APPLY AT:  http://teachiowa.gov/search.aspx?district=37706&AppliTrackPostingSearch=&title=&district=all

QUALIFICATIONS:  Bachelor’s degree, human resource experience, accounting, and knowledge of Iowa employment law is preferred.

REPORTS TO:  Superintendent

HUMAN RESOURCE RESPONSIBILITIES: 

1.     Effectively communicate with employees regarding human resource requirements and provide assistance as needed.

2.     Create and regularly update job descriptions for all district positions.

3.     Work with the superintendent to maintain accurate employee handbooks.

4.     Post all job openings to maximize the applicant pool and comply with state law.

5.     Process background checks on all employees according to required timelines.

6.     Meet with all new employees to complete necessary enrollment paperwork.

7.     Enter all new employee information into the district software program.

8.     Maintain accurate and up-to-date employee personnel files.

9.     Prepare certified employee and volunteer contracts. Prepare letters of assignment for classified employees.

10.  Maintain an accurate and up-to-date record of staff completion of mandatory trainings.

11.  Keep an accurate record of employee sick leave, professional leave, and other leaves.

12.  Assure that instructional staff and professional staff are properly certified and/or licensed.

13.  Communicate and assist the superintendent, finance director, principals, and employees with applicable employment laws, personnel policies, and notices (FMLA, FLSA, ADA, HIPPA, COBRA, EEO/AA, employee benefits, workers compensation).

14.  Maintain records of participation in the flexible spending account.

15.  Monitor that appropriate procedures are followed in regard to staff transfers, discipline, leaves, resignations, retirement, benefits, and vacations.

16.  Process all workers compensation claims (work with EMC, the doctor, and employee).

17.  Appropriately communicate changes to employment laws and personnel policies.

18.  Maintain the staff directory portion of the district website with up-to-date information.

19.  Annually completes the personnel portion of Basic Educational Data Survey (BEDS).

 

PAYROLL RESPONSIBILITIES: 

20.  Ensure payroll checks are issued to all district employees on a timely basis.

21.  Responsible for federal and state payroll reports (quarterly and annually).

22.  Collect timecards, review accuracy, and process payroll for all hourly employees.

23.  Submit timely payments for employee benefits and withholdings.

24.  Initiate direct deposit process for all new employees.

 

OTHER RESPONSIBILITIES: 

25. Responsible for ongoing learning and professional development related to the duties of this position.

26. Assist central office staff by answering the telephone and greeting visitors.

27. Maintain confidentiality with all information that is not intended for public review.

28.  Perform other duties as may be required by the Board of Directors, the superintendent, or the law.

 

EOE

 

 

 

____________________________________________________

 

Waukee Community School District

Director of Business Services

 

Apply at:   https://www.applitrack.com/wcsd/onlineapp/jobpostings/view.asp?internaltransferform.Url=&category=Administration

 

Open until filled.

 

 QUALIFICATIONS:        

  • Minimum of BA in accounting or related area.
  • Iowa School Business Management Academy (ISBMA) certification preferred.
  • Supervisory experience in financial accounting and reporting
  • Strong written and oral communication skills
  • Knowledge of GASB accounting standards and Iowa school finance preferred.
  • Such qualifications as the Board may find appropriate and acceptable
  • Certified Public Accountant certification preferred                                                                     

 
JOB GOAL:  To accurately, and in a timely fashion, assist in the administration of the district’s business office in accordance with generally accepted accounting principles and procedures and supervise various aspects of the district’s business and accounting functions in such a way as to provide the best possible educational services with the financial resources available.
 
PERFORMANCE RESPONSIBILITIES:

  1. Serve as a resource person for the staff on the District's employee benefit programs including health insurance, disability insurance, retirement plans, and other related or emerging employee benefit plans
  2. Administers the district insurance programs including group medical and others
  3. Maintains all records on insurance premiums, coverage and claims.
  4. Manages the day-to-day implementation of all business functions for the district.
  5. Maintains the accounting records for all departments and schools in the district in accordance with Board Policies, Generally Accepted Accounting Principles, State and Federal laws.
  6. Implements effective internal controls and accounting processes under the direction of the CFO.
  7. Supervises the purchasing procedures for the district.
  8. Assists in preparation of monthly and annual financial records and reports for the Board of Education.
  9. Monitors and approves all cash deposits.
  10. Monitors district grants and special funds and works in conjunction with grant administrators to ensure proper accounting.
  11. Monitors an accurate account of all bills payable and presents them to the Board monthly for audit and approval for payment.
  12. Maintain a record of District’s investments.
  13. Supervises payroll, accounts payable and receivables.
  14. Prepares State reports including but not limited to the certified annual report (CAR).
  15. Serves as the district liaison for the audit preparation.
  16. Assists in the preparation of the certified budget.
  17. Administers implementation of district business procedures.
  18. Maintains and updates the district business procedures manual.
  19. Provides training to staff to successfully implement business procedures.
  20. Reviews and updates procedures as necessary to comply with state, federal and district policy and monitors preparation of required information for State and Federal agencies
  21. Remains knowledgeable of current school laws of Iowa and pending or proposed legislation, particularly as it affects school finance and maintain all financial records of the District in accordance with State law
  22. Participates in professional meetings and continuing education opportunities
  23. Serves as a resource for business matters to the Chief Financial Officer
  24. Oversees & prepares reconciliation of all bank accounts maintained by the Board
  25. Publish all legal notices concerning District business
  26. Attends meetings of the Board as needed
  27. Perform such other duties as may from time to time be assigned by the CFO and Board


EOE

_________________________________________________________________________________________________ 

 

Waukee Community School District

DIRECTOR OF OPERATIONS

 

TERMS OF EMPLOYMENT:       Twelve-month basis with salary and benefits established by the Board.
SALARY:  $92,000 depending on experience

QUALIFICATIONS:          
1. Bachelor’s Degree in Construction Management or Business Administration preferred

2. Course work in management and supervision desired
3. Participation in related workshops and seminars highly desired
4. Minimum of three years of comparable supervisory experience in school district operations highly desired

5. Preferred minimum five years of experience in HVAC design and operation of control systems
6. Must have valid Iowa commercial driver’s license           

PHYSICAL REQUIREMENTS: 

  1. Mobility as needed to visit all schools
  2. Must be able to drive a car or provide transportation suitable to accommodate responsibilities
  3. Lifting 100 pounds maximum, frequent lifting and/or carrying up to 50 pounds
  4. Able to stand and walk for long periods of time
  5. Able to climb and work from ladders, scaffolding and a personal lift

REPORTS TO: Chief Operating Officer
 
JOB GOAL:  Plan, organize, coordinate and evaluate an effective and efficient, maintenance/custodial/grounds service program, energy management, central receiving program and capital planning program
 
PERFORMANCE RESPONSIBILITIES: 

  1. Recommend board policies related to areas of responsibilities and cooperatively develop administrative guidelines as needed
  2. Schedule and conduct such employee meetings as needed to facilitate strong communications
  3. Administer conditions of employment per board policy and administrative guidelines
  4. Attend board meetings when requested, to serve as a resource
  5. Evaluate all subordinates and make recommendations regarding continued employment and assignment
  6. Work cooperatively with the Chief Operating Officer in scheduling and supervising contracted services with schools/groups/agencies
  7. Report to the Chief Operating Officer on all matters of relevance
  8. Serve as a contributing member of the Administrative Team and other committees as assigned
  9. Assist with budget development; make recommendations in a timely manner for staffing, supplies and equipment needs
  10. Coordinate with the Chief Operating Officer in developing equipment specifications in accordance with State of Iowa Standards and Federal Standard 17
  11. Provide leadership in designing and implementing in-service programs for division personnel.
  12. Maintain professional growth through college courses, professional organizations, seminars and related professional literature
  13. Monitor inclement weather forecasts, survey area driving conditions and make recommendation regarding school opening/closing to the Chief Operating Officer in accordance with board policy and administrative guidelines
  14. Coordinate the operation of snow removal.
  15. Supervise the proper maintenance of all equipment by scheduling regular checks and spot checking all vehicles and facilities
  16. Determine functions of maintaining all buildings, including electrical, masonry, plumbing and HVAC, carpentry, painting and general maintenance of grounds
  17. Responsible for design, software generation and commissioning of HVAC control systems.
  18. Work in cooperation with the Chief Operating Officer on annual and periodic maintenance requirement for inclusion in the annual budget
  19. Review and pursue outlets of all materials and supplies used by the maintenance department for the lowest possible costs
  20. Work in coordination with building principals, supervisors and the Chief Operating Officer in the development of the district Capital Improvement Plan
  21. Authorize overtime employment as required within budget appropriations
  22. Prepare, or supervise preparation, and check accuracy of, reports that may be required by the district, federal, state or local agencies and submit in a timely manner
  23. Assist with construction management and make recommendations in a timely manner for staffing, supplies, and equipment needs.
  24. Other duties as assigned

EOE

 

__________________________________________________________________________________________________

 

Waukee Community School District

ASSISTANT DIRECTOR OF OPERATIONS

TERMS OF EMPLOYMENT:       Twelve-month basis with salary and benefits established by the Board.
SALARY:  $65,000 depending on experience

QUALIFICATIONS:          

  1. Associate’s Degree in Computer Science/Electronic Engineering preferred
  2. Course work in management and supervision desired
  3. Minimum of three years of comparable supervisory experience in school district operations highly desired
  4. Preferred minimum five years of experience in HVAC design and operation of control systems
  5. Must have valid driver’s license
  6. Ability to lift 100 pounds maximum with frequent lifting and/or carrying up to 50 pounds
  7. Ability to climb and work from ladders, scaffolding and a hydraulic lift
  8. Effective oral and communication skills
  9. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL REQUIREMENTS:   Bending, carrying, climbing, driving, lifting, pushing, pulling, reaching, sitting, standing and walking for long periods of time.
 
WORKING CONDITIONS: Includes extremes of temperature and humidity.
 
JOB GOAL:  Plan, organize, coordinate and evaluate an effective and efficient, operations/custodial service program, energy management and central receiving program.
 
PERFORMANCE RESPONSIBILITIES: 

  1. Schedule and conduct employee meetings as needed to facilitate strong communications
  2. Evaluate all subordinates and make recommendations regarding continued employment and assignment
  3. Work cooperatively with the Director of Operations in scheduling and supervising contracted services with schools/groups/agencies
  4. Make recommendations in a timely manner for staffing, supplies and equipment needs
  5. Participate in relevant professional growth opportunities
  6. Supervise the proper maintenance of all equipment
  7. Authorize overtime as required within budget appropriations
  8. Assist with functions of maintaining all buildings, including electrical, masonry, plumbing and HVAC, carpentry, painting and general maintenance of grounds
  9. Assist with design, software generation and commissioning of HVAC control systems
  10. Assist Director of Operations to act as on-site project leader to plan, execute and complete HVAC controls systems projects.
  11. Assist Director of Operations in selection, ordering, and delivery schedule of materials to be procured for the projects assigned.
  12. Complete the loading, device verification, and commissioning of all system controllers as required.
  13. Validate complete system functionality and troubleshoots problems with subcontractors and other trades to ensure proper operation.
  14. Provide accurate project as-built and commissioning documentation.
  15. Perform tasks as required to execute and fully complete assigned projects including: hardware design, system programming, installation coordination, system and network commissioning and project closeout.
  16. Assist Director of Operations in managing costs, billings, and warranty work as required.
  17. Provide controls training to the HVAC mechanic, building custodians and other maintenance personnel.
  18. Provide technical assistance to subcontractors.
  19. Ensure that delegated tasks are done accurately, on-time, within budget and within scope of the contract.
  20. Communicate effectively to Director of Operations the status of projects to as required and provides monthly status reports of all projects and all matters of relevance
  21. Manage day-to-day operation of all fire alarm, card access and CCTV systems.
  22. Adhere to safety standards.
  23. Assist other operations staff in completion of job duties as assigned.

EOE

_______________________________________________

 

East Marshall Community School District

Business Manager/Board Secretary

 

 

East Marshall Schools is seeking a well qualified candidate to fill the role of business manager. The business manager role is a vital and respected position in the East Marshall School District. Those with a business manager background and/or auditor's background are encouraged to apply. Candidates must be people orientated and ready to work in a people driven organization. 

 

East Marshall Schools is conveniently located along the corridor of Highway 30 and Highway 14 in central Iowa. Ames is a forty-five minute drive, while Des Moines, Cedar Rapids, and Cedar Falls are roughly one hour. 

Job description and duties are available upon request.

 

All inquiries and questions may be submitted to Superintendent of Schools at tryan@e-marshall.k12.ia.us

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Please submit a letter of application, application, resume, 3-5 letters of recommendation and any professional certifications.

Apply at TeachIowa.gov or submit application materials to Superintendent of Schools, P.O. Box 159, Gilman, IA 50106.

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