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New Member Budget Training 2019
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When: Thursday, January 31, 2019
10:00 am
Where: Gateway Hotel - South Prairie Room
2100 Green Hills Drive
Ames, Iowa  50014I
United States
Contact: Marsha Tangen

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FY 2020 New SBO School Budget Preparation

                                                                              January 31, 2019      




In this workshop we will be introducing, acclimating and reviewing the certified budget process with new School Business Officials; we will not actually complete the FY 2020 budget.


Items to bring to class:

  1. Laptop
  2. Calculator
  3. FY 2019 Final Certified Budget Documents including:
    1. Final Aid and Levy Printout
    2. Final Taxation Rates and Taxes
    3. Final Aid and Levy, Tax and Program Summary

Also available at the Department of Management (DOM) website: .

        4.  Unspent Authorized Budget Report – updated or print from the Department of Management (DOM) website: .

        5.  Dropout Prevention Program approval from the Department of Education’s (DE) secure website.  Bring your FY20 Board approved amount.

Note:  If you have questions or need assistance collecting the above information, please contact Patti Schroeder, IASB Finance Support Director at .


Session Outline:

  1. School Budget Excel file
    1. Downloading the file
    2. Selecting your school district
    3. Using the file – basic operation and tips


          2. Order to complete forms       

    1. Property Valuations

                                                              i.      Find on website

                                                             ii.      Enter on Tax Certification form

    1. Inputs Results worksheet
    2. Aid and Levy Worksheet
    3. Form 703 Long Term Debt
    4. Unspent Authorized Budget Worksheet
    5. FY 2020 Worksheets
    6. Errors Sheet
    7. Proposed/Publication – Budget Hearing Notice


         3. Aid and Levy Worksheet

    1. Basics
    2. Section by Section; Line by Line


         4. Final Steps

    1. Review all forms
    2. Review errors page
    3. Compare to previous year

                                                              i.      Tax Certification

                                                             ii.      Aid and Levy Worksheet

    1. Triple check publication notice
    2. Don’t forget budget guarantee resolution
    3. After budget is adopted

                                                              i.      Upload to DOM’s website

                                                             ii.      File with control county auditor by April 17 (normally April 15)


            5. Tax Certification Compliance Statements

    1. Public hearing notice lawfully published
    2. Public hearing notice published 10/20 days prior to hearing
    3. Adopted taxes don’t exceed published
    4. Adopted expenditures don’t exceed published
    5. Debt taxes meet General Obligation debt needs
    6. Budget certified by April 16 (normally April 15)


             6. Critical Budget Deadlines

    1. Budget Publishing Requirements
    2. Budget Filing Requirements
    3. Budget Guarantee Resolution
    4. Public Access to Outstanding Levies
    5. ISL, VPPEL, PERL Authorization
    6. Bond Resolutions
    7. Budget Amendment


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