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Iowa ASBO member districts may have vacancy notices posted on this site at no cost. Submit the exact text of the ad via email to iowaasbo@gmail.com. Ads will be posted for three weeks unless a different date is requested. Non-member districts may also post on the site for a fee of $100 per post.

North Scott Community School District

General Ledger Bookkeeper/Board Secretary

 

Apply at:  http://www.teachiowa.gov/jobs.aspx?choosedistrict=true&applitrackclient=37673

 

Estimated start date of June 1, 2018. 

Estimated annual salary of $39,645 - $45,645. 

Working hours 8am – 4:30pm Monday through Friday and must attend all board meetings.

 

General Ledger Bookkeeper

 

QUALIFICATIONS:

 

1.      Associates degree in Accounting, Finance, or Business with courses in bookkeeping and accounting.

2.      At least two years of experience in accounting or bookkeeping, or demonstrated competence in the tasks assigned.

3.      Proficient in use of technology (Microsoft office products, e-mail, Google Drive).

4.      Excellent organizational and communication skills, ability to work in a team, very detailed and able to meet deadlines.

5.      Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

 

 PERFORMANCE RESPONSIBILITIES:

 

1.      Maintains a complete, systematic and accurate set of records of all financial transactions of the district.

2.      Maintains general ledger code descriptions in the computer system.

3.      Performs data entry of budget amounts, receipts, journal entries, cancelled checks, void checks, etc.

4.      Maintains petty cash funds and records.

5.      Maintains a record of district investments, and assists the District Treasurer in obtaining bids and making these investments.

6.      Prepares and distributes monthly reports to the buildings/departments and the Board.

7.      Reconciles bank statements for all accounts.

8.      Makes annual GAAP journal entries for preparation of the Certified Annual Report.

9.      Prepares reports and assists auditors with information required for the district Comprehensive Annual Financial Report.

10.   Assists the Food Service Director in bookkeeping functions.

11.   Maintains proficiency in operation of computer software.

12.   Such other duties as directed by the Director of Business Affairs.

 

Board Secretary

 

QUALIFICATIONS:  Such qualifications as the board may find appropriate and acceptable.

 

PERFORMANCE RESPONSIBILITIES:

 

Meetings/Minutes

1.      Attend all meetings of the board.

2.      Keep full and accurate minutes of all meetings of the board.

3.      Send a copy of such minutes to each member of the board at least three days prior to the next regular meeting of the board.

4.      In the event both the president and vice-president are absent, the secretary shall serve as temporary chairman for the purpose of selecting a president pro-tempore.

 

Notices/Publications

1.      Give public notice of all meetings and work sessions of the board.  Call special meetings and work sessions of the board at the request of a majority of the board. 

2.      Publish the minutes following each board meeting in accordance with the Iowa Code.  Maintain a database of minutes of the board.

3.      Publish at least once monthly a schedule of bills approved by the board in accordance with the Iowa Code. 

4.      Annually publish the listing of salaries paid to individuals regularly employed by the district.

5.      Publish the proposed budget and public hearing information at least ten days prior to the public hearing. File the adopted and certified budget with the county auditor and other proper authorities by April 15. 

6.      Publish legal notices concerning district business.

 

Records/Reports

1.      Preserve and maintain the records and documents pertaining to the business of the district.

2.      File the Certified Annual Report (CAR) with the director of the department of education.

 

Elections

1.      Keep a record of all regular or special elections.

2.      Arrange for all board of director’s elections with the County Commissioner of Elections (county auditor). 

3.      Process nomination papers for all board of director’s elections.  Accept nomination papers for filing until 5:00 p.m. on the last day of filing.

4.      Administer the oath of office to newly-elected board members. 

5.      If a vacancy or vacancies occur among the elective officers or members of a school board and the remaining members of the board have not filled the vacancy within thirty days after the vacancy occurs, or when the board is reduced below a quorum, the secretary of the board shall call a special election to fill the vacancy or vacancies. 

 

Policy

1.      Update the board policy manual as changes or additions are made, and distribute these updates to appropriate personnel and agencies. 

 

Financial/Investments

1.      Compile the expenses of board members and bring them to the attention of the board in the same manner as any other claim of the school district.

2.      Keep an accurate accounting record of each payment or electronic funds transfer from each fund, which shall be provided monthly to the board of directors.

3.      File monthly financial reports with the board of directors.

4.      Countersign checks and present a bill list to the board for audit and payment.

5.      In conjunction with the board treasurer and the director of business affairs, oversee the investment portfolio, coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district. 

6.      Annually prepare and present to the board a resolution stating the name, location, and maximum deposit amount of the financial depository institutions to serve as the official school district depositories.  Include the resolution in the minutes of the meeting. 

7.      Obtain and present affidavits from depository banks at the annual meeting of the board.  Prepare the Treasurer’s Annual Report for the district treasurer.   

8.      If the treasurer is unable or unwilling to carry out the duties required, it shall be the responsibility of the board secretary and the director of business affairs to carry out the duties of the treasurer.

9.      Issue anticipatory warrants when authorized.

 

General

1.      Take the oath of office at the meeting at which the individual was appointed or no later than ten days thereafter. 

2.      Annually report the name and address of the president, secretary, and treasurer of the board to the director of the department of education, county auditor, and the county treasurer. 

3.      Call to the attention of the board legal requirements in those matters for which the secretary is responsible.

4.      Sign documents as board secretary as required.  Affix the board president’s signature by stamp or other mechanical means on contracts under $10,000, and other contracts and agreements.

5.      Attend local and state meetings to keep current with job responsibilities.

6.      Maintain proficiency in operation of computer software (including word processing, spreadsheet, and database), calculators, copiers, and facsimile machines.

7.      Work with and provide requested information to the district’s auditors in conjunction with preparation of the district’s Comprehensive Annual Financial Report.

8.      Perform such other duties as may from time to time be required by the board of directors, the superintendent, or the law.

 

 

 

_________________________________________________________

 

Des Moines Public Schools

 

TITLE: ADMN Director of Custodial Services   DEPARTMENT: Operations –Custodial Services

REPORTS TO and RECEIVES GUIDANCE FROM: Chief Operations Officer

 

Apply at:  https://www.dmschools.org/jobs-dmps/central-office-administrators/central-office-administrators/?category=Directors

BASIC FUNCTION:

Provides leadership and supervision for custodial services and various other operational departments. Manages vendor contracts such as: waste and recycling, integrated pest management, grounds and sports complex mowing and field maintenance, and equipment and supplies. Responsible for monitoring key performance indicators pertaining to custodial services department using department surveys and monitoring results. This position requires continuous use of independent judgment. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the operations department.

 

ESSENTIAL FUNCTIONS:

1.Plans, organizes, and directs operational services in a safe, practical and economical manner to provide support to educational programs.

  2.Reviews, updates and implements policies and procedures based on state code and board policy and procedures.

  3.Develops, implements, and manages department expense budgets effectively and efficiently within established parameters.

  4.Annual review, update and maintenance of a five year cost benefit analysis for equipment replacement for each department.

  5.Works with school administrators on service related concerns.

  6.Prepares, reviews and monitors board agenda items as it relates to board expectations and policies.

  7.Researches, develops and implements processes with goals and performance measurements to ensure prompt and high quality service throughout the district.

  8.Develops and implements ongoing training for staff to ensure licensure and expertise in all areas of assigned departments.

  9.Delegates authority and responsibility.

 10.Involves and communicates to appropriate individuals.

 11.Adapts to and supports adopted changes.

 12.Evaluates staff annually.

 13.Manages hiring process for assigned departments.

 14.Represents the school district appropriately outside the organization.

 15.Motivates others to accomplish professional and organizational goals.

 

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1.   Attend work on a prompt and regular basis.

2.   Maintain confidentiality.

3.   Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

4.   Assist with other duties as may be assigned.

 

 HIRING SPECIFICATIONS

Required:

  1. Bachelor’s Degree in Business or comparable
  2. Five years management experience for a medium or large organization.
  3. Maintain valid driver's license
  4. Experience with:  employee contract interpretation; vendor contract interpretation and negotiation
  5. Strong communication skills, both oral and written
  6. Ability to use computer technology, including word processing, spreadsheets, database and Business Plus/ERP
  7. Competency working in a culturally diverse environment or the willingness to acquire these skills

 

Desired:

1.  Master’s Degree in Business or comparable

2.  Experience in public sector or comparable environments

3.  Custodial Services Management background

________________________________________________________________________________________________

 

Johnston Community School District   

 Director of Business Services

Apply at:   https://www.applitrack.com/johnston/onlineapp/default.aspx?Category=Finance

 

The position will be open until filled.  Salary based on qualifications and experience, minimum $105,000.

 

Immediate Supervisor:                    Chief Financial Officer

 

TERMS OF EMPLOYMENT:                     Twelve Months

 

QUALIFICATIONS, CERTIFICATION AND EXPERIENCE:

·       Minimum of BA in accounting or related area

·       Iowa School Business Management Academy (ISBMA) certification preferred

·       Supervisory experience in financial accounting and reporting; knowledge of GASB accounting standards and Iowa school finance preferred

·       Knowledge of various software programs, including Excel and PowerPoint

·       Strong written and oral communication skills

 

PERFORMANCE RESPONSIBILITIES:

Personal Performance Criteria

·       Contributes to creating a positive work environment

·       Demonstrates integrity and respects confidentiality

·       Takes advantage of professional growth opportunities related to position

·       Demonstrates ability to grasp and adjust to new and changing situations

·       Demonstrates initiative and ability to work independently without close supervision

 

Professional Performance Criteria

·       Serves as a resource person for staff on the District's employee benefit programs including health insurance, disability insurance, retirement plans, and other related employee benefit plans

·       Administers the district insurance programs including group medical and others

·       Maintains all records on insurance premiums, coverage and claims

·       Manages the day-to-day implementation of all business functions for the district

·       Reviews building budgets/expenses and meets with principals/secretaries

·       Maintains the accounting records for all departments and schools in the district in accordance with Board Policies, Generally Accepted Accounting Principles, State and Federal laws

·       Supervises the purchasing procedures for the district

·       Monitors and approves all cash deposits

·       Supervises payroll, accounts payable and receivables

·       Maintains a record of District’s investments

·       Monitors district grants and special funds and works in conjunction with grant administrators to ensure proper accounting

·       Prepares State reports including but not limited to assistance with the certified annual report (CAR)

·       Administers implementation of district business procedures

·       Maintains and updates the district business procedures manual

·       Oversees & prepares reconciliation of all bank accounts

·       Serves as a resource for business matters to the Chief Financial Officer

·       Assists in preparation of monthly and annual financial records and reports for the Board of Education

·       Monitors an accurate account of all bills payable and presents them to the Board monthly for audit and approval for payment

·       Assists in preparation of contracts for the Board

·       Attends Finance committee meetings, and meetings of the Board as needed

·       Other duties as assigned

 

SUPERVISORY RESPONSIBILITIES:

· Supervises Business office personnel

 

 EVALUATION:    Evaluation on an annual basis

 

Non-discrimination Statement
It is the policy of the Johnston Community School District not to illegally discriminate on the basis of race, color, national origin,
gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.
 
There is a grievance procedure for processing complaints of discrimination.  If you have questions or a grievance related to this policy, please contact Laura Kacer, Executive Director of Human Resources, 5608 Merle Hay Road, Johnston, Iowa 50131, (515) 278-0470.

 

______________________________________________________________________________________

 

Boone Community School District

 

Boone Community School District is seeking a licensed (or eligible to receive a license) and highly motivated school business official.   

Please review the requirements for initial authorization to be a school business official by clicking this link http://www.iowa-asbo.org/?page=30

Only online applications will be accepted


Director of Business Services/Board Secretary-Treasurer

 

Qualifications:

1. Bachelor’s Degree in Education, Business Management, and/or Accounting.

2. Certified Public Accountant or Advance Degree in Accounting preferred.

 3. A minimum of three years of experience in one of the fields, including at least one year of experience in a supervisory capacity.

 4. Excellent oral and written communication skills, strong analytical ability, high degree of organizational skills, and demonstrated proficiency in computer spreadsheet applications. 

 5. Ability to maintain confidentiality.

 6. Such alternatives to the above qualifications as the Superintendent and/or Board may find appropriate and acceptable.

 7. Must be eligible for an initial authorization to serve as a school business official including the requirements above.

 

Reports to:

Superintendent of Schools

 

 Terms:  

260 Day Annual Contract/12 Month per Year

 

 Evaluation:  Performance of this job will be evaluated in accordance with provisions of

the Board’s policy on evaluation and completed by the Superintendent of Schools

 

Job Goal:
To administer the business affairs of the District in such a way as to provide the best possible education services with the financial resources available by providing management of the day-to-day operations of the Business Department including budget management and oversight of payroll management, accounts payable, and accounts receivable.
 

PERFORMANCE RESPONSIBILITIES:

 

  1. As Director of Business Services:

  1. Establishes and supervises the financial affairs of the district, including the handling of all funds, accounting, and reporting procedures in accordance with the Uniform Financial Accounting System for Iowa School Districts.

  2. Develops District financial projections for the purpose of assisting in the development of priorities and long-range financial goals for the District.

  3. Assists the Superintendent by serving as an advisor on the school budget and in all phases of the school District’s business affairs.

  4. Assists the Board of Education and the Superintendent through interpretation of the financial position of the district for the purpose of determining guidelines for the most effective use of public funds.

  5. Administers and evaluates the District’s budget development process and management.

  6. Prepares financial reports as required by state and federal agencies having jurisdiction over public school funds.

  7. Assists in projecting the revenues and expenditures, the preparation of prospectus for bond sales, management of the investment portfolio, and related functions for the purposes of construction management.

  8. Maintains district record of contracts, expenditures, and revenue for construction projects.

  1. Submits monthly statements to the Board of Education and administration detailing the status of each appropriation item.

  2. Responsible for the preparation of the annual budget and adoption of taxes and any amendments thereof as specified by the Code of Iowa under the direction of the Superintendent.

  3. Coordinates District grand financial record keeping and report, processes grant funds, and prepares corresponding reports.

  4. Compiles necessary statistical data for the preparation of the fiscal budget.

  5. Assumes responsibility for accounting procedures adequate to properly code and record all money and credit transactions.

  6. Review journal entries prepared by business office personnel.

  7. Coordinate monthly bank account reconciliations to District’s general ledger.

  8. Recommends and implements new accounting methods as desirable and necessary and as required by state/federal regulations.

  9. Supervises the payroll functions of the District.

  10. Supervises data processing procedures to provide management information, evaluation techniques, and long-range forecasts.

  11. Supervises the collection, safekeeping, and distribution of all District funds.

  12. Approves all vouchers authorizing District expenditures

  13. Administers the District’s purchasing program in compliance with District policies and state guidelines.

  14. Manages the District’s real estate insurance programs.

  15. Supervises the District’s unemployment and worker’s compensation programs.

  16. Prepare specifications and issue bid calls when required or authorized.

  17. Maintains up-to-date inventories, including school property.

  18. Responsible for the preparation of documents and information for negotiation purposes, as a member of the District’s negotiating team.

  19. Assists in recruiting, screening, interviewing, supervising, and evaluating personnel for positions in the offices under his/her jurisdiction.

  20. Develops and maintains handbook of business procedures.

  21. Provides and/or facilitates in-service training for business office personnel and building secretaries. 

  22. Arranges and prepares for District annual audit.

  23. Conducts internal audits of school accounts.

  24. Submits claims for refunds on sales and fuel taxes.

  25. Assists administrators in interpreting and applying negotiated agreements and related board policies.

  26. Furnishes bond in such form and amount as shall be determined from time to time by the Board, the cost of which will be assumed by the District.

  27. Develops and maintains an effective level of communication with appropriate personnel.

  28. Assist and cooperate with all district supervisors (buildings and grounds, food service, transportation, and technology) to best ensure efficient and effective operation of their programs.

  29. Attends all regular meetings of the Board of Education and special meetings as deemed appropriate by the Superintendent.

  30. Maintains professional growth through organization membership, workshops, seminars and/or related professional reading.

  31. Attends work on a prompt and regular basis.

  32. Maintains confidentiality.

 

  1. As Board Secretary – Treasurer:

  1. File and preserve copies of all reports and all papers transmitted to the Department of Education and Area Education Agency, pertaining to the business of the district.

  2. Keep a complete record of all proceedings of the meetings of the Board.

  3. Keep a record of each fund deposited with the treasurer.

  4. Keep an accurate account of all bills and present them to the board for audit and approval for payment.

  5. Make and file with the board monthly financial statements, showing receipts, disbursements and the remaining balance in each fund.

  6. Countersign all warrants and drafts signed by the President. Draw warrants for claims allowed by the board, countersign and keep a record of them, showing the fund upon which the warrant is drawn, the date, name of vendor, purpose and the amount.

  7. Report to the Area Education Agency administrator, county auditor, and the county treasurer, the name of the president, the secretary, and the treasurer of the school board as soon as practicable after each officer has qualified.

  8. Request reports from private schools regarding the attendance and course of study of pupils between the ages of seven and sixteen.

  9. Prepare and publish financial statements annually and monthly for the district.

  10. Mail itemized tuition statements quarterly.

  11. Call to the attention of the board legal requirements in those matters for which the secretary is responsible.

  12. Arrange for all school board elections with the County Commissioner of Elections.

  13. Handle legal advertisements.

  14. Countersign all interest bearing school bonds issued.

  15. Perform such other duties from time to time as may be required by the Board of Education, Superintendent, or by law.

  16. In the event both the President and Vice-President are absent or while the retiring board is adjourned sine die, the Secretary shall serve as temporary chairperson for the purpose of selecting a President pro tem, and/or election of President.

  17. File required reports with the Department of Education

 

PHYSICAL REQUIREMENTS: Medium work – lifting, carrying, pushing, pulling 20-50 lbs. occasionally, 10-25 lbs. frequently or up to 10 lbs. constantly. Stooping and kneeling occasionally. Reaching, talking, and hearing frequently. Must be able to remain mobile throughout the work day.

 

In addition to the above stated primary responsibilities, additional duties in support of the school district, fiscal management, student support, and teachers and student instructional success will include those assigned by the superintendent.
______________________________________________________________________________________________
 

 

 

Davenport Community Schools

Chief Financial Officer

 

VACANCY WILL BE POSTED FROM 3/13/2018 AND OPENED UNTIL FILLED

Salary will be commensurate with experience and education.

Interested applicants must use the external application process to apply - Applicants need to submit a current resume and three letters of reference (one from a leader and one from a colleague) – All applications and materials must be submitted on-line at http://www.davenportschools.org/.

 

Duties & Responsibilities:  (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) 

 

ESSENTIAL FUNCTIONS:

·      Establish and maintain a system of financial accounting consistent with Generally Accepted Accounting Principles.

·      Keep abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable federal, state and local laws governing financial reporting requirements

·      Coordinate the budget development and fiscal planning activities of the district including the preparation of all budget documents including the annual budget and budget amendment for certification and board approval

·      Administer and monitor the budget

·      Prepare district Comprehensive Annual Financial Report and file with appropriate authorities and submit to GFOA and ASBO for award

·      Serve as liaison between the district and the Board of Education

·      Provide leadership and general supervision of the following departments: Financial Services, Management Information Services, Support Services

·      Provide leadership and general supervision of budget specialists for categorical funds and associated reports.

·      Develop, maintain and monitor internal audit and control procedures, maintain compliance with all financial reporting requirements and insure that audited financial report accurately present the financial position of the District.

·      Supervise and ensure the timely preparation and filing of all required financial reports; local, state and federal.

·      Oversee preparation of monthly financial statements, present to the Board of Education and post on District website.

·      Participate in and provide data for negotiations of collected bargaining agreements.

·      Prepare data for administrator and non-bargaining salary matrixes.

·      Oversee District-wide Request for Proposal process.

·      Administer School Budget Review Committee process.

·      Assist in planning and analyzing proposals for outsourcing of services.

·      Administer and provide oversight to District Purchasing Card program.

·      Administer and update information for Plan With Ease software.

·      Review and prepare all contracts for Board president or Board of Education approval and signature.

·      Oversee financial requirements and reporting for Graduation Alliance contract.

·      Administer and monitor District-wide fee structure and recommend updates as needed.

·      Negotiate and review contractual and 28e agreements on behalf of the District.

·      Direct all financing and cash management requirements of the District including the sale of bonds, anticipatory warrants and investment of reserve funds.

·      Establish, implement and update District’s Cash Handling Manual.

·      Supervise, monitor, and negotiate liability insurances for District.

·      Administer the District’s equipment breakdown insurance program.

·      In conjunction with the Employee Benefits Specialist, provide oversight of the various District benefit programs and work with consultants on contract renewals.

·      Participate in organization and planning of voter tax levies:  secure and Advanced Vision for Education (SAVE) and Physical Plant & Equipment Levy (PPEL).

·      Serve as member of Superintendent’s Cabinet, Resource Allocation Committee, and Long Range Facility Planning Team.

·      Meets and continues to meet the Six Standards for School Leaders as described by the Iowa Department of Education.

·      Maintains Iowa School Business Official authorization.

·      Maintains membership in IASBO.

·      Establish and maintain positive working relationship with the Superintendent and the District’s Board of Directors.

·      Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully.

·      Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential.

 

Special Qualification Desired:  (Personal Qualities, Education, Skills Needed, Experience, Etc.)

1.     Master’s degree in Accounting, Finance and/or Business including six credit hours of accounting.

2.     Possess or ability to qualify for Iowa School Business Official Authorization.

3.     At least two years of experience supervising and evaluating direct reports.

4.     Experience training administrators and managers on business financial practices.

5.     Willingness to work outside of normal business hours.

6.     Interpersonal skills that exhibit friendliness, tact, patience and courtesy.

7.     Excellent written and verbal communication skills.

8.     Excellent organizational, multi-tasking, and prioritizing skills.

9.     Proficient in use of technology (e.g. Microsoft office products, e-mail, copier/scanner and telephone.)

10.  Must be flexible and adaptable to meet the daily requirements of the position.

11.  Ability to work independently and in a team environment with accuracy and with attention to detail.

12.  Competency working in a culturally diverse environment or the willingness or acquire these skills.

13.  Ability to problem solve independently and with others, take initiative, and work independently without supervision.

 14.  Capacity to represent the District in a professional manner, which includes but not limited to confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary.

 

 
________________________________________________________________________________________________

 

Business Manager Marshalltown CSD

 

TITLE:   Business Manager                                                                           FLSA Status: Exempt

Apply at:   https://www.marshalltown.k12.ia.us/our-district/human-resources/

DEPARTMENT:  Business Operations                                                          FT/PT: Full Time

REPORTS TO:  Director of Business Operations

BASIC FUNCTION:  Under the supervision of the Director of Business Operations the Business Manager is responsible for management of day-to-day operations of the Business Operations Department. The manager has oversight of payroll, accounts payable, and accounts receivable. This position requires the continuous use of independent judgment.  The essential functions as shown below represent only the key areas of responsibility.

 

ESSENTIAL FUNCTIONS:

 

1.      Manages the day-day activities of the accounting function, which includes coordinating, administering, updating and evaluating payroll, receipts, receivables, fixed assets and payables procedures, system and standards; ensures compliance with Federal, State and local laws, regulations, codes and/or standards.

2.      Reviews financial reports worksheets, general ledger entries, transfers, purchase orders, payment requisitions and related documents; identifies, researches, and directs the resolution of issues; ensures deadlines are met; and responds to department inquires.

3.      Coordinates District grant financial record keeping and reporting: process grant funds and prepare corresponding reports.

4.      Supervise accounting support staff; includes prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and ensuring that employees follow policies and procedures.

5.      Evaluates, develops, and maintains internal controls and processes.

6.      Assists in the developing, interpreting and applying District policies, procedures, laws and regulations.

7.      Prepares reviews, analyzes, and submits a variety of complex and/or special reports, reconciliations, communications, schedules and/or statements to and from internal departments, financial institutions, board of education, and external agencies including the submission of the annual certified report.

8.      Monitor the line item budget for all funds of the District.

9.      Assist the Director of Business Operations with the annual preparation of the district’s budget.

10.   Reconcile bank statements for appropriate funds.

11.   Maintains professional growth through organizations, workshops, seminars and/or related professional reading.

12.   Keeps abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements.

13.   Provides training and support to central administration and building administration on accounting and budgeting matters.

14.   Works cooperatively with other departments to determine accounting needs and provide financial information.

15.   Serves on District Finance Committee

16.   Attend work on a prompt and regular basis.

17.   Maintains satisfactory and harmonious working relationships with the public, students, and other employees.

18.   Maintains confidentiality.

19.   Assists with other duties as assigned.

 

HIRING SPECIFICATIONS:

Required:

1.      Bachelor’s degree in Accounting, Finance and/or Business including six credit hours of accounting.

2.      At least two years of experience supervising and evaluating direct reports.

3.      Experience training administrators and managers on business financial practices.

4.      Willingness to work outside of normal business hours.

5.      Interpersonal skills that exhibit friendliness, tact, patience and courtesy.

6.      Excellent written and verbal communication skills.

7.      Excellent organizational, multi-tasking, and prioritizing skills.

8.      Proficient in use of technology (e.g. Microsoft office products, e-mail, copier/scanner and telephone.)

9.      Must be flexible and adaptable to meet the daily requirements of the position.

10.   Ability to work independently and in a team environment with accuracy and with attention to detail.

11.   Competency working in a culturally diverse environment or the willingness or acquire these skills.

Desired:

1.      More than two years of experience supervising and evaluating direct reports.

2.      Previous experience in a similar management level role in a school district business office.

 

The Marshalltown Community School District does not discriminate on the basis of age, race, creed, color, sex, national origin, religion, sexual orientation, gender identity, disability, marital status or socioeconomic status. The district is an affirmative action/equal employment opportunity employer.

 

__________________________________________________________________________________________________
 

 

Cedar Rapids Executive Director - Business Services/Board Treasurer

 

CLASSIFICATION:  Executive Council / Cabinet Member
REPORTS TO: Superintendent of Schools
SUPERVISES: All Business Services Managers including the Managers of Accounting, Buildings & Grounds, Custodial & Grounds, Food & Nutrition,  Purchasing/Warehouse and Transportation

 

APPLY ATwww.cr.k12.ia.us/employment

ESSENTIAL  DUTIES

1.     Coordinate the budget development and fiscal planning activities of the District, including the preparation of all budget documents.

2.     Direct, supervise and evaluate all Business Services Managers.

3.     Review, monitor, and evaluate key financial trends of the District on a monthly basis and report any issues of concern directly to the Superintendent.

4.     Provide timely financial statements and reports to the Board of Education in a format that is clear and understandable.

5.     Guide, direct, and train members of the Superintendent’s Cabinet in understanding financial information as needed.

6.     Provide information and assistance to all District management staff to make good informed business decisions.

7.     Assist in communicating clear and understandable financial information to staff inside the school District and community at large.

8.     Direct all financing and cash management requirements of the School District, including the sale of bonds, anticipatory warrants, and the investment of reserve funds.

9.     Utilize the expertise of the District’s external auditors to monitor and improve internal control processes, maintain compliance with all financial reporting requirements and insure that audited financial reports accurately present the financial position of the District.

10.  Keep abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements.

11.  Supervise and control the timely preparation and filing of all required financial reports.

12.  Establish, implement, and monitor compliance with accounting policies and guidelines.

13.  Work closely with staff in the District Human Resources, Technology Department, Business Services Departments and Grant Wood Area Education Agency to continually improve all data processing, handling and retention systems related to all Business Services areas.

14.  Support staff negotiating teams by reviewing and providing advice regarding the accuracy and relevancy of package costing data as well as assisting with the negotiations process as needed upon request.

15.  Assist the Human Resources Department in the evaluation and selection of Business Services personnel as needed.

16.  Serve as Chairperson to the District Safety Committee coordinating all related activities.

17.  Support the Chairperson of the District Audit Committee coordinating all related activities.

18.  Communicates effectively with the superintendent regarding the requirements and needs for his/her areas of responsibility.

19.  Assumes primary responsibility for evaluating the effectiveness of and making improvements in programs and services in his/her areas of responsibility.

20.  Serves as a member of the Superintendent’s cabinet.

21.  Prepares and monitors program budgets for the allocation of resources in the areas of responsibility in coordination with superintendent.

22.  Supervises the preparation and submission of all required federal, state, and district reports relating to the areas of responsibility.

23.  Maintains effective, cooperative and professional working relationships with colleagues, superiors, and the Board of Directors.

24.  Meets and continues to meet the Six Standards for School Leaders as described by the Iowa Department of Education.(see below)

25.  Works efficiently, effectively, and cost-efficiently to ensure the District Strategic Plan and the Departmental Strategic Plan are met. To that end, serves as goal champion for identified action plans.

26.  Demonstrates a commitment to continuous improvement and quality initiatives.

27.  Performs other duties as may be assigned.

  ESSENTIAL SKILLS/APTITUDES      

1.     Proficiency in Microsoft Office Professional Software (Excel, Access, Power Point and Word), Internet technology, and Outlook email software.

2.     Ability to communicate with and build positive relationships with administrators, customers, staff, and community members.

3.     Effective oral and written communication. Proficiency in grammar, spelling, punctuation, and related communication skills, including proofreading, editing, and creating original documents. Excellent written and oral communication skills via electronic, telecommunications, or personal interactions.

4.     Ability to work under pressure with frequent interruptions.

5.     Ability to respond effectively in crisis situations.

6.     Ability to problem solve independently and with others, take initiative, and work independently without supervision.

7.     Demonstrated commitment to report to work as scheduled on a regular and reliable basis.

8.     Ability to organize, prioritize, and assume responsibility.

9.     Capacity to represent the District in a professional manner, which includes but not limited to confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary.

10.  Aptitude for detail.

11.  Ability to work as a team member.

  OTHER ESSENTIAL QUALITIES

1.     Believes that all children can attain high levels of learning.

2.     Takes responsibility for the learning of our children and the performance of our staff.

3.     Possesses the knowledge and skills to build effective educational experiences that benefit all children.

4.     Applies the principles of continuous improvement through the use of quality tools and processes.

5.     Functions as an effective member of the administrative team.

6.     Won’t shy from today’s educational challenges.

7.     Utilizes effective interpersonal skills.

8.     Has a track record of success.

9.     Works with great integrity.

EDUCATION and/or EXPERIENCE:
Master’s of Business Administration (MBA) and/or CPA preferred, but will consider candidates with experience in similar school business setting and/or who have a college degree in a business related field.

REQUIRED CERTIFICATION(S): 

School Business Official Authorization preferred
Iowa School Business Management Academy Certification preferred

LANGUAGE SKILLS:
Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc.  Ability to effectively write reports and communications to administrators, colleagues, parents, students and staff.   Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students.

MATHEMATICAL SKILLS:
Ability to perform basic mathematical functions. Ability to use spreadsheets and reporting documents that assist with the computation of data.

REASONING ABILITY:
Ability to solve problems effectively.  Ability to interpret and implement a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER SKILLS and ABILITIES:
Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students.  Ability to speak clearly and concisely both in oral and written communication.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; and talk and hear.  The employee will frequently use hands and fingers to type/word process, file documents, manipulate papers, and use a copying machine. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 -24 inches and on occasion up to 36 inches.   The employee continuously uses hand strength to grasp items.  The employee will frequently bend or twist at the neck and trunk while performing the duties of this job.  The employee must occasionally lift and/or move up to 50 pounds 0 - 12 feet and occasionally up to 20 feet, such as office materials, desks, chairs, and boxes.  The employee will sometimes push/pull items such as tables and carts.  Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is often quiet but may become loud in large group settings.  The position requires the commitment of professional working hours that will require the employee arrive and leave as directed and may require the employee to extend beyond a typical 7:30 a.m. to 4:30 p.m. workday. The employee will usually work in indoor temperatures but will be required to work occasionally in outdoor environments.

Iowa Standards for School Leaders:
Standard #1: An educational leader promotes the success of all students by facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community. (Shared Vision)
a.        In collaboration with others, uses appropriate data to establish rigorous, concrete goals in the context of student achievement and instructional programs.
b.        Uses research and/or best practices in improving the educational program.
c.        Articulates and promotes high expectations for teaching and learning.
d.        Aligns and implements the educational programs, plans, actions, and resources with the district’s vision and goals.
e.        Provides leadership for major initiatives and change efforts.
f.         Communicates effectively to various stakeholders regarding progress with school improvement plan goals.
Standard #2: An educational leader promotes the success of all students by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development. (Culture of Learning)
a.        Provides leadership for assessing, developing and improving climate and culture.
b.        Systematically and fairly recognizes and celebrates accomplishments of staff and students.
c.        Provides leadership, encouragement, opportunities and structure for staff to continually design more effective teaching and learning experiences for all students.
d.        Monitors and evaluates the effectiveness of curriculum, instruction and assessment.
e.        Evaluates staff and provides ongoing coaching for improvement.
f.         Ensures staff members have professional development that directly enhances their performance and improves student learning.
g.        Uses current research and theory about effective schools and leadership to develop and revise his/her professional growth plan.
h.        Promotes collaboration with all stakeholders.
i.         Is easily accessible and approachable to all stakeholders.
j.         Is highly visible and engaged in the school community.
k.        Articulates the desired school culture and shows evidence about how it is reinforced.
Standard #3: An educational leader promotes the success of all students by ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. (Management)
a.        Complies with state and federal mandates and local board policies.
b.        Recruits, selects, inducts, and retains staff to support quality instruction.
c.        Addresses current and potential issues in a timely manner.
d.        Manages fiscal and physical resources responsibly, efficiently, and effectively. 
e.        Protects instructional time by designing and managing operational procedures to maximize learning.
f.         Communicates effectively with both internal and external audiences about the operations of the school.
Standard #4: An educational leader promotes the success of all students by collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources. (Family and Community)
a.        Engages family and community by promoting shared responsibility for student learning and support of the education system.
b.        Promotes and supports a structure for family and community involvement in the education system.
c.        Facilitates the connections of students and families to the health and social services that support a focus on learning.
d.        Collaboratively establishes a culture that welcomes and honors families and community and seeks ways to engage them in student learning.
Standard #5: An educational leader promotes the success of all students by acting with integrity, fairness and in an ethical manner. (Ethics)
a.        Demonstrates ethical and professional behavior.
b.        Demonstrates values, beliefs, and attitudes that inspire others to higher levels of performance.
c.        Fosters and maintains caring professional relationships with staff.
d.        Demonstrates appreciation for and sensitivity to diversity in the school community.
e.        Is respectful of divergent opinions.

Standard #6: An educational leader promotes the success of all students by understanding the profile of the community and responding to, and influencing the larger political, social, economic, legal and cultural context. (Societal Context)
a.        Collaborates with service providers and other decision-makers to improve teaching and learning.
b.        Advocates for the welfare of all members of the learning community.
c.        Designs and implements appropriate strategies to reach desired goals.

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