North Scott Community School District

General Ledger Bookkeeper/Board Secretary

 

Apply at:  http://www.teachiowa.gov/jobs.aspx?choosedistrict=true&applitrackclient=37673

 

Estimated start date of June 1, 2018. 

Estimated annual salary of $39,645 - $45,645. 

Working hours 8am – 4:30pm Monday through Friday and must attend all board meetings.

 

General Ledger Bookkeeper

 

QUALIFICATIONS:

 

1.      Associates degree in Accounting, Finance, or Business with courses in bookkeeping and accounting.

2.      At least two years of experience in accounting or bookkeeping, or demonstrated competence in the tasks assigned.

3.      Proficient in use of technology (Microsoft office products, e-mail, Google Drive).

4.      Excellent organizational and communication skills, ability to work in a team, very detailed and able to meet deadlines.

5.      Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

 

 PERFORMANCE RESPONSIBILITIES:

 

1.      Maintains a complete, systematic and accurate set of records of all financial transactions of the district.

2.      Maintains general ledger code descriptions in the computer system.

3.      Performs data entry of budget amounts, receipts, journal entries, cancelled checks, void checks, etc.

4.      Maintains petty cash funds and records.

5.      Maintains a record of district investments, and assists the District Treasurer in obtaining bids and making these investments.

6.      Prepares and distributes monthly reports to the buildings/departments and the Board.

7.      Reconciles bank statements for all accounts.

8.      Makes annual GAAP journal entries for preparation of the Certified Annual Report.

9.      Prepares reports and assists auditors with information required for the district Comprehensive Annual Financial Report.

10.   Assists the Food Service Director in bookkeeping functions.

11.   Maintains proficiency in operation of computer software.

12.   Such other duties as directed by the Director of Business Affairs.

 

Board Secretary

 

QUALIFICATIONS:  Such qualifications as the board may find appropriate and acceptable.

 

PERFORMANCE RESPONSIBILITIES:

 

Meetings/Minutes

1.      Attend all meetings of the board.

2.      Keep full and accurate minutes of all meetings of the board.

3.      Send a copy of such minutes to each member of the board at least three days prior to the next regular meeting of the board.

4.      In the event both the president and vice-president are absent, the secretary shall serve as temporary chairman for the purpose of selecting a president pro-tempore.

 

Notices/Publications

1.      Give public notice of all meetings and work sessions of the board.  Call special meetings and work sessions of the board at the request of a majority of the board. 

2.      Publish the minutes following each board meeting in accordance with the Iowa Code.  Maintain a database of minutes of the board.

3.      Publish at least once monthly a schedule of bills approved by the board in accordance with the Iowa Code. 

4.      Annually publish the listing of salaries paid to individuals regularly employed by the district.

5.      Publish the proposed budget and public hearing information at least ten days prior to the public hearing. File the adopted and certified budget with the county auditor and other proper authorities by April 15. 

6.      Publish legal notices concerning district business.

 

Records/Reports

1.      Preserve and maintain the records and documents pertaining to the business of the district.

2.      File the Certified Annual Report (CAR) with the director of the department of education.

 

Elections

1.      Keep a record of all regular or special elections.

2.      Arrange for all board of director’s elections with the County Commissioner of Elections (county auditor). 

3.      Process nomination papers for all board of director’s elections.  Accept nomination papers for filing until 5:00 p.m. on the last day of filing.

4.      Administer the oath of office to newly-elected board members. 

5.      If a vacancy or vacancies occur among the elective officers or members of a school board and the remaining members of the board have not filled the vacancy within thirty days after the vacancy occurs, or when the board is reduced below a quorum, the secretary of the board shall call a special election to fill the vacancy or vacancies. 

 

Policy

1.      Update the board policy manual as changes or additions are made, and distribute these updates to appropriate personnel and agencies. 

 

Financial/Investments

1.      Compile the expenses of board members and bring them to the attention of the board in the same manner as any other claim of the school district.

2.      Keep an accurate accounting record of each payment or electronic funds transfer from each fund, which shall be provided monthly to the board of directors.

3.      File monthly financial reports with the board of directors.

4.      Countersign checks and present a bill list to the board for audit and payment.

5.      In conjunction with the board treasurer and the director of business affairs, oversee the investment portfolio, coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district. 

6.      Annually prepare and present to the board a resolution stating the name, location, and maximum deposit amount of the financial depository institutions to serve as the official school district depositories.  Include the resolution in the minutes of the meeting. 

7.      Obtain and present affidavits from depository banks at the annual meeting of the board.  Prepare the Treasurer’s Annual Report for the district treasurer.   

8.      If the treasurer is unable or unwilling to carry out the duties required, it shall be the responsibility of the board secretary and the director of business affairs to carry out the duties of the treasurer.

9.      Issue anticipatory warrants when authorized.

 

General

1.      Take the oath of office at the meeting at which the individual was appointed or no later than ten days thereafter. 

2.      Annually report the name and address of the president, secretary, and treasurer of the board to the director of the department of education, county auditor, and the county treasurer. 

3.      Call to the attention of the board legal requirements in those matters for which the secretary is responsible.

4.      Sign documents as board secretary as required.  Affix the board president’s signature by stamp or other mechanical means on contracts under $10,000, and other contracts and agreements.

5.      Attend local and state meetings to keep current with job responsibilities.

6.      Maintain proficiency in operation of computer software (including word processing, spreadsheet, and database), calculators, copiers, and facsimile machines.

7.      Work with and provide requested information to the district’s auditors in conjunction with preparation of the district’s Comprehensive Annual Financial Report.

8.      Perform such other duties as may from time to time be required by the board of directors, the superintendent, or the law.

 

 

 

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Des Moines Public Schools

 

TITLE: ADMN Director of Custodial Services   DEPARTMENT: Operations –Custodial Services

REPORTS TO and RECEIVES GUIDANCE FROM: Chief Operations Officer

 

Apply at:  https://www.dmschools.org/jobs-dmps/central-office-administrators/central-office-administrators/?category=Directors

BASIC FUNCTION:

Provides leadership and supervision for custodial services and various other operational departments. Manages vendor contracts such as: waste and recycling, integrated pest management, grounds and sports complex mowing and field maintenance, and equipment and supplies. Responsible for monitoring key performance indicators pertaining to custodial services department using department surveys and monitoring results. This position requires continuous use of independent judgment. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the operations department.

 

1.Plans, organizes, and directs operational services in a safe, practical and economical manner to provide support to educational programs.

  2.Reviews, updates and implements policies and procedures based on state code and board policy and procedures.

  3.Develops, implements, and manages department expense budgets effectively and efficiently within established parameters.

  4.Annual review, update and maintenance of a five year cost benefit analysis for equipment replacement for each department.

  5.Works with school administrators on service related concerns.

  6.Prepares, reviews and monitors board agenda items as it relates to board expectations and policies.

  7.Researches, develops and implements processes with goals and performance measurements to ensure prompt and high quality service throughout the district.

  8.Develops and implements ongoing training for staff to ensure licensure and expertise in all areas of assigned departments.

  9.Delegates authority and responsibility.

 10.Involves and communicates to appropriate individuals.

 11.Adapts to and supports adopted changes.

 12.Evaluates staff annually.

 13.Manages hiring process for assigned departments.

 14.Represents the school district appropriately outside the organization.

 15.Motivates others to accomplish professional and organizational goals.

 

1.   Attend work on a prompt and regular basis.

2.   Maintain confidentiality.

3.   Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

4.   Assist with other duties as may be assigned.

 

 HIRING SPECIFICATIONS

Required:

1. Bachelor’s Degree in Business or comparable
2. Five years management experience for a medium or large organization.
3. Maintain valid driver's license
4. Experience with:  employee contract interpretation; vendor contract interpretation and negotiation
5. Strong communication skills, both oral and written
6. Ability to use computer technology, including word processing, spreadsheets, database and Business Plus/ERP
7. Competency working in a culturally diverse environment or the willingness to acquire these skills

 

Desired:

1.  Master’s Degree in Business or comparable

2.  Experience in public sector or comparable environments

3.  Custodial Services Management background

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Johnston Community School District   

 Director of Business Services

Apply at:   https://www.applitrack.com/johnston/onlineapp/default.aspx?Category=Finance

 

The position will be open until filled.  Salary based on qualifications and experience, minimum $105,000.

 

Immediate Supervisor:                    Chief Financial Officer

 

TERMS OF EMPLOYMENT:                     Twelve Months

 

QUALIFICATIONS, CERTIFICATION AND EXPERIENCE:

·       Minimum of BA in accounting or related area

·       Iowa School Business Management Academy (ISBMA) certification preferred

·       Supervisory experience in financial accounting and reporting; knowledge of GASB accounting standards and Iowa school finance preferred

·       Knowledge of various software programs, including Excel and PowerPoint

·       Strong written and oral communication skills

 

PERFORMANCE RESPONSIBILITIES:

Personal Performance Criteria

·       Contributes to creating a positive work environment

·       Demonstrates integrity and respects confidentiality

·       Takes advantage of professional growth opportunities related to position

·       Demonstrates ability to grasp and adjust to new and changing situations

·       Demonstrates initiative and ability to work independently without close supervision

 

Professional Performance Criteria

·       Serves as a resource person for staff on the District's employee benefit programs including health insurance, disability insurance, retirement plans, and other related employee benefit plans

·       Administers the district insurance programs including group medical and others

·       Maintains all records on insurance premiums, coverage and claims

·       Manages the day-to-day implementation of all business functions for the district

·       Reviews building budgets/expenses and meets with principals/secretaries

·       Maintains the accounting records for all departments and schools in the district in accordance with Board Policies, Generally Accepted Accounting Principles, State and Federal laws

·       Supervises the purchasing procedures for the district

·       Monitors and approves all cash deposits

·       Supervises payroll, accounts payable and receivables

·       Maintains a record of District’s investments

·       Monitors district grants and special funds and works in conjunction with grant administrators to ensure proper accounting

·       Prepares State reports including but not limited to assistance with the certified annual report (CAR)

·       Administers implementation of district business procedures

·       Maintains and updates the district business procedures manual

·       Oversees & prepares reconciliation of all bank accounts

·       Serves as a resource for business matters to the Chief Financial Officer

·       Assists in preparation of monthly and annual financial records and reports for the Board of Education

·       Monitors an accurate account of all bills payable and presents them to the Board monthly for audit and approval for payment

·       Assists in preparation of contracts for the Board

·       Attends Finance committee meetings, and meetings of the Board as needed

·       Other duties as assigned

 

SUPERVISORY RESPONSIBILITIES:

· Supervises Business office personnel

 

 EVALUATION:    Evaluation on an annual basis

 

Non-discrimination Statement
It is the policy of the Johnston Community School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.
 
There is a grievance procedure for processing complaints of discrimination.  If you have questions or a grievance related to this policy, please contact Laura Kacer, Executive Director of Human Resources, 5608 Merle Hay Road, Johnston, Iowa 50131, (515) 278-0470.

 

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Boone Community School District

 

Boone Community School District is seeking a licensed (or eligible to receive a license) and highly motivated school business official.   

Please review the requirements for initial authorization to be a school business official by clicking this link http://www.iowa-asbo.org/?page=30

Only online applications will be accepted. 

Director of Business Services/Board Secretary-Treasurer

 

1. Bachelor’s Degree in Education, Business Management, and/or Accounting.

2. Certified Public Accountant or Advance Degree in Accounting preferred.

 3. A minimum of three years of experience in one of the fields, including at least one year of experience in a supervisory capacity.

 4. Excellent oral and written communication skills, strong analytical ability, high degree of organizational skills, and demonstrated proficiency in computer spreadsheet applications. 

 5. Ability to maintain confidentiality.

 6. Such alternatives to the above qualifications as the Superintendent and/or Board may find appropriate and acceptable.

 7. Must be eligible for an initial authorization to serve as a school business official including the requirements above.

 

Reports to:

Superintendent of Schools

 

260 Day Annual Contract/12 Month per Year

 

 Evaluation:  Performance of this job will be evaluated in accordance with provisions of

 

PERFORMANCE RESPONSIBILITIES:

 

 

 

PHYSICAL REQUIREMENTS: Medium work – lifting, carrying, pushing, pulling 20-50 lbs. occasionally, 10-25 lbs. frequently or up to 10 lbs. constantly. Stooping and kneeling occasionally. Reaching, talking, and hearing frequently. Must be able to remain mobile throughout the work day.

 

 

 

Davenport Community Schools

Chief Financial Officer

 

VACANCY WILL BE POSTED FROM 3/13/2018 AND OPENED UNTIL FILLED

Salary will be commensurate with experience and education.

Interested applicants must use the external application process to apply - Applicants need to submit a current resume and three letters of reference (one from a leader and one from a colleague) – All applications and materials must be submitted on-line at http://www.davenportschools.org/.

 

Duties & Responsibilities:  (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) 

 

ESSENTIAL FUNCTIONS:

·      Establish and maintain a system of financial accounting consistent with Generally Accepted Accounting Principles.

·      Keep abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable federal, state and local laws governing financial reporting requirements

·      Coordinate the budget development and fiscal planning activities of the district including the preparation of all budget documents including the annual budget and budget amendment for certification and board approval

·      Administer and monitor the budget

·      Prepare district Comprehensive Annual Financial Report and file with appropriate authorities and submit to GFOA and ASBO for award

·      Serve as liaison between the district and the Board of Education

·      Provide leadership and general supervision of the following departments: Financial Services, Management Information Services, Support Services

·      Provide leadership and general supervision of budget specialists for categorical funds and associated reports.

·      Develop, maintain and monitor internal audit and control procedures, maintain compliance with all financial reporting requirements and insure that audited financial report accurately present the financial position of the District.

·      Supervise and ensure the timely preparation and filing of all required financial reports; local, state and federal.

·      Oversee preparation of monthly financial statements, present to the Board of Education and post on District website.

·      Participate in and provide data for negotiations of collected bargaining agreements.

·      Prepare data for administrator and non-bargaining salary matrixes.

·      Oversee District-wide Request for Proposal process.

·      Administer School Budget Review Committee process.

·      Assist in planning and analyzing proposals for outsourcing of services.

·      Administer and provide oversight to District Purchasing Card program.

·      Administer and update information for Plan With Ease software.

·      Review and prepare all contracts for Board president or Board of Education approval and signature.

·      Oversee financial requirements and reporting for Graduation Alliance contract.

·      Administer and monitor District-wide fee structure and recommend updates as needed.

·      Negotiate and review contractual and 28e agreements on behalf of the District.

·      Direct all financing and cash management requirements of the District including the sale of bonds, anticipatory warrants and investment of reserve funds.

·      Establish, implement and update District’s Cash Handling Manual.

·      Supervise, monitor, and negotiate liability insurances for District.

·      Administer the District’s equipment breakdown insurance program.

·      In conjunction with the Employee Benefits Specialist, provide oversight of the various District benefit programs and work with consultants on contract renewals.

·      Participate in organization and planning of voter tax levies:  secure and Advanced Vision for Education (SAVE) and Physical Plant & Equipment Levy (PPEL).

·      Serve as member of Superintendent’s Cabinet, Resource Allocation Committee, and Long Range Facility Planning Team.

·      Meets and continues to meet the Six Standards for School Leaders as described by the Iowa Department of Education.

·      Maintains Iowa School Business Official authorization.

·      Maintains membership in IASBO.

·      Establish and maintain positive working relationship with the Superintendent and the District’s Board of Directors.

·      Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully.

·      Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential.

 

Special Qualification Desired:  (Personal Qualities, Education, Skills Needed, Experience, Etc.)

1.     Master’s degree in Accounting, Finance and/or Business including six credit hours of accounting.

2.     Possess or ability to qualify for Iowa School Business Official Authorization.

3.     At least two years of experience supervising and evaluating direct reports.

4.     Experience training administrators and managers on business financial practices.

5.     Willingness to work outside of normal business hours.

6.     Interpersonal skills that exhibit friendliness, tact, patience and courtesy.

7.     Excellent written and verbal communication skills.

8.     Excellent organizational, multi-tasking, and prioritizing skills.

9.     Proficient in use of technology (e.g. Microsoft office products, e-mail, copier/scanner and telephone.)

10.  Must be flexible and adaptable to meet the daily requirements of the position.

11.  Ability to work independently and in a team environment with accuracy and with attention to detail.

12.  Competency working in a culturally diverse environment or the willingness or acquire these skills.

13.  Ability to problem solve independently and with others, take initiative, and work independently without supervision.

 14.  Capacity to represent the District in a professional manner, which includes but not limited to confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary.

 

 

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Business Manager Marshalltown CSD

 

TITLE:   Business Manager                                                                           FLSA Status: Exempt

Apply at:   https://www.marshalltown.k12.ia.us/our-district/human-resources/

DEPARTMENT:  Business Operations                                                          FT/PT: Full Time

REPORTS TO:  Director of Business Operations

BASIC FUNCTION:  Under the supervision of the Director of Business Operations the Business Manager is responsible for management of day-to-day operations of the Business Operations Department. The manager has oversight of payroll, accounts payable, and accounts receivable. This position requires the continuous use of independent judgment.  The essential functions as shown below represent only the key areas of responsibility.

 

ESSENTIAL FUNCTIONS:

 

1.      Manages the day-day activities of the accounting function, which includes coordinating, administering, updating and evaluating payroll, receipts, receivables, fixed assets and payables procedures, system and standards; ensures compliance with Federal, State and local laws, regulations, codes and/or standards.

2.      Reviews financial reports worksheets, general ledger entries, transfers, purchase orders, payment requisitions and related documents; identifies, researches, and directs the resolution of issues; ensures deadlines are met; and responds to department inquires.

3.      Coordinates District grant financial record keeping and reporting: process grant funds and prepare corresponding reports.

4.      Supervise accounting support staff; includes prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and ensuring that employees follow policies and procedures.

5.      Evaluates, develops, and maintains internal controls and processes.

6.      Assists in the developing, interpreting and applying District policies, procedures, laws and regulations.

7.      Prepares reviews, analyzes, and submits a variety of complex and/or special reports, reconciliations, communications, schedules and/or statements to and from internal departments, financial institutions, board of education, and external agencies including the submission of the annual certified report.

8.      Monitor the line item budget for all funds of the District.

9.      Assist the Director of Business Operations with the annual preparation of the district’s budget.

10.   Reconcile bank statements for appropriate funds.

11.   Maintains professional growth through organizations, workshops, seminars and/or related professional reading.

12.   Keeps abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements.

13.   Provides training and support to central administration and building administration on accounting and budgeting matters.

14.   Works cooperatively with other departments to determine accounting needs and provide financial information.

15.   Serves on District Finance Committee

16.   Attend work on a prompt and regular basis.

17.   Maintains satisfactory and harmonious working relationships with the public, students, and other employees.

18.   Maintains confidentiality.

19.   Assists with other duties as assigned.

 

HIRING SPECIFICATIONS:

Required:

1.      Bachelor’s degree in Accounting, Finance and/or Business including six credit hours of accounting.

2.      At least two years of experience supervising and evaluating direct reports.

3.      Experience training administrators and managers on business financial practices.

4.      Willingness to work outside of normal business hours.

5.      Interpersonal skills that exhibit friendliness, tact, patience and courtesy.

6.      Excellent written and verbal communication skills.

7.      Excellent organizational, multi-tasking, and prioritizing skills.

8.      Proficient in use of technology (e.g. Microsoft office products, e-mail, copier/scanner and telephone.)

9.      Must be flexible and adaptable to meet the daily requirements of the position.

10.   Ability to work independently and in a team environment with accuracy and with attention to detail.

11.   Competency working in a culturally diverse environment or the willingness or acquire these skills.

Desired:

1.      More than two years of experience supervising and evaluating direct reports.

2.      Previous experience in a similar management level role in a school district business office.

 

The Marshalltown Community School District does not discriminate on the basis of age, race, creed, color, sex, national origin, religion, sexual orientation, gender identity, disability, marital status or socioeconomic status. The district is an affirmative action/equal employment opportunity employer.

 

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