Career Postings |
Iowa ASBO member districts may have vacancy notices posted on this site at no cost. Submit the exact text of the ad via email to iowaasbo@gmail.com. Ads will be posted for three weeks unless a different date is requested. Non-member districts may also post on the site for a fee of $100 per post.North Scott Community School District General Ledger Bookkeeper/Board Secretary
Apply at: http://www.teachiowa.gov/jobs.aspx?choosedistrict=true&applitrackclient=37673
Estimated start date of June 1, 2018. Estimated annual salary of $39,645 - $45,645. Working hours 8am – 4:30pm Monday through Friday and must attend all board meetings.
General Ledger Bookkeeper
QUALIFICATIONS:
1. Associates degree in Accounting, Finance, or Business with courses in bookkeeping and accounting. 2. At least two years of experience in accounting or bookkeeping, or demonstrated competence in the tasks assigned. 3. Proficient in use of technology (Microsoft office products, e-mail, Google Drive). 4. Excellent organizational and communication skills, ability to work in a team, very detailed and able to meet deadlines. 5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
PERFORMANCE RESPONSIBILITIES:
1. Maintains a complete, systematic and accurate set of records of all financial transactions of the district. 2. Maintains general ledger code descriptions in the computer system. 3. Performs data entry of budget amounts, receipts, journal entries, cancelled checks, void checks, etc. 4. Maintains petty cash funds and records. 5. Maintains a record of district investments, and assists the District Treasurer in obtaining bids and making these investments. 6. Prepares and distributes monthly reports to the buildings/departments and the Board. 7. Reconciles bank statements for all accounts. 8. Makes annual GAAP journal entries for preparation of the Certified Annual Report. 9. Prepares reports and assists auditors with information required for the district Comprehensive Annual Financial Report. 10. Assists the Food Service Director in bookkeeping functions. 11. Maintains proficiency in operation of computer software. 12. Such other duties as directed by the Director of Business Affairs.
Board Secretary
QUALIFICATIONS: Such qualifications as the board may find appropriate and acceptable.
PERFORMANCE RESPONSIBILITIES:
Meetings/Minutes1. Attend all meetings of the board. 2. Keep full and accurate minutes of all meetings of the board. 3. Send a copy of such minutes to each member of the board at least three days prior to the next regular meeting of the board. 4. In the event both the president and vice-president are absent, the secretary shall serve as temporary chairman for the purpose of selecting a president pro-tempore.
Notices/Publications 1. Give public notice of all meetings and work sessions of the board. Call special meetings and work sessions of the board at the request of a majority of the board. 2. Publish the minutes following each board meeting in accordance with the Iowa Code. Maintain a database of minutes of the board. 3. Publish at least once monthly a schedule of bills approved by the board in accordance with the Iowa Code. 4. Annually publish the listing of salaries paid to individuals regularly employed by the district. 5. Publish the proposed budget and public hearing information at least ten days prior to the public hearing. File the adopted and certified budget with the county auditor and other proper authorities by April 15. 6. Publish legal notices concerning district business.
Records/Reports1. Preserve and maintain the records and documents pertaining to the business of the district. 2. File the Certified Annual Report (CAR) with the director of the department of education.
Elections1. Keep a record of all regular or special elections. 2. Arrange for all board of director’s elections with the County Commissioner of Elections (county auditor). 3. Process nomination papers for all board of director’s elections. Accept nomination papers for filing until 5:00 p.m. on the last day of filing. 4. Administer the oath of office to newly-elected board members. 5. If a vacancy or vacancies occur among the elective officers or members of a school board and the remaining members of the board have not filled the vacancy within thirty days after the vacancy occurs, or when the board is reduced below a quorum, the secretary of the board shall call a special election to fill the vacancy or vacancies.
Policy1. Update the board policy manual as changes or additions are made, and distribute these updates to appropriate personnel and agencies.
Financial/Investments1. Compile the expenses of board members and bring them to the attention of the board in the same manner as any other claim of the school district. 2. Keep an accurate accounting record of each payment or electronic funds transfer from each fund, which shall be provided monthly to the board of directors. 3. File monthly financial reports with the board of directors. 4. Countersign checks and present a bill list to the board for audit and payment. 5. In conjunction with the board treasurer and the director of business affairs, oversee the investment portfolio, coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district. 6. Annually prepare and present to the board a resolution stating the name, location, and maximum deposit amount of the financial depository institutions to serve as the official school district depositories. Include the resolution in the minutes of the meeting. 7. Obtain and present affidavits from depository banks at the annual meeting of the board. Prepare the Treasurer’s Annual Report for the district treasurer. 8. If the treasurer is unable or unwilling to carry out the duties required, it shall be the responsibility of the board secretary and the director of business affairs to carry out the duties of the treasurer. 9. Issue anticipatory warrants when authorized.
General1. Take the oath of office at the meeting at which the individual was appointed or no later than ten days thereafter. 2. Annually report the name and address of the president, secretary, and treasurer of the board to the director of the department of education, county auditor, and the county treasurer. 3. Call to the attention of the board legal requirements in those matters for which the secretary is responsible. 4. Sign documents as board secretary as required. Affix the board president’s signature by stamp or other mechanical means on contracts under $10,000, and other contracts and agreements. 5. Attend local and state meetings to keep current with job responsibilities. 6. Maintain proficiency in operation of computer software (including word processing, spreadsheet, and database), calculators, copiers, and facsimile machines. 7. Work with and provide requested information to the district’s auditors in conjunction with preparation of the district’s Comprehensive Annual Financial Report. 8. Perform such other duties as may from time to time be required by the board of directors, the superintendent, or the law.
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Des Moines Public Schools
TITLE: ADMN Director of Custodial Services DEPARTMENT: Operations –Custodial Services REPORTS TO and RECEIVES GUIDANCE FROM: Chief Operations Officer
BASIC FUNCTION:
Provides leadership and supervision for custodial services and various other operational departments. Manages vendor contracts such as: waste and recycling, integrated pest management, grounds and sports complex mowing and field maintenance, and equipment and supplies. Responsible for monitoring key performance indicators pertaining to custodial services department using department surveys and monitoring results. This position requires continuous use of independent judgment. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the operations department.
ESSENTIAL FUNCTIONS:1.Plans, organizes, and directs operational services in a safe, practical and economical manner to provide support to educational programs. 2.Reviews, updates and implements policies and procedures based on state code and board policy and procedures. 3.Develops, implements, and manages department expense budgets effectively and efficiently within established parameters. 4.Annual review, update and maintenance of a five year cost benefit analysis for equipment replacement for each department. 5.Works with school administrators on service related concerns. 6.Prepares, reviews and monitors board agenda items as it relates to board expectations and policies. 7.Researches, develops and implements processes with goals and performance measurements to ensure prompt and high quality service throughout the district. 8.Develops and implements ongoing training for staff to ensure licensure and expertise in all areas of assigned departments. 9.Delegates authority and responsibility. 10.Involves and communicates to appropriate individuals. 11.Adapts to and supports adopted changes. 12.Evaluates staff annually. 13.Manages hiring process for assigned departments. 14.Represents the school district appropriately outside the organization. 15.Motivates others to accomplish professional and organizational goals.
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):1. Attend work on a prompt and regular basis. 2. Maintain confidentiality. 3. Maintain satisfactory and harmonious working relationships with the public, students, and other employees. 4. Assist with other duties as may be assigned.
HIRING SPECIFICATIONS Required:
Desired: 1. Master’s Degree in Business or comparable 2. Experience in public sector or comparable environments 3. Custodial Services Management background ________________________________________________________________________________________________
Johnston Community School DistrictDirector of Business ServicesApply at: https://www.applitrack.com/
The position will be open until filled. Salary based on qualifications and experience, minimum $105,000.
Immediate Supervisor: Chief Financial Officer
TERMS OF EMPLOYMENT: Twelve Months
QUALIFICATIONS, CERTIFICATION AND EXPERIENCE: · Minimum of BA in accounting or related area · Iowa School Business Management Academy (ISBMA) certification preferred · Supervisory experience in financial accounting and reporting; knowledge of GASB accounting standards and Iowa school finance preferred · Knowledge of various software programs, including Excel and PowerPoint · Strong written and oral communication skills
PERFORMANCE RESPONSIBILITIES: Personal Performance Criteria · Contributes to creating a positive work environment · Demonstrates integrity and respects confidentiality · Takes advantage of professional growth opportunities related to position · Demonstrates ability to grasp and adjust to new and changing situations · Demonstrates initiative and ability to work independently without close supervision
Professional Performance Criteria· Serves as a resource person for staff on the District's employee benefit programs including health insurance, disability insurance, retirement plans, and other related employee benefit plans · Administers the district insurance programs including group medical and others · Maintains all records on insurance premiums, coverage and claims · Manages the day-to-day implementation of all business functions for the district · Reviews building budgets/expenses and meets with principals/secretaries · Maintains the accounting records for all departments and schools in the district in accordance with Board Policies, Generally Accepted Accounting Principles, State and Federal laws · Supervises the purchasing procedures for the district · Monitors and approves all cash deposits · Supervises payroll, accounts payable and receivables · Maintains a record of District’s investments · Monitors district grants and special funds and works in conjunction with grant administrators to ensure proper accounting · Prepares State reports including but not limited to assistance with the certified annual report (CAR) · Administers implementation of district business procedures · Maintains and updates the district business procedures manual · Oversees & prepares reconciliation of all bank accounts · Serves as a resource for business matters to the Chief Financial Officer · Assists in preparation of monthly and annual financial records and reports for the Board of Education · Monitors an accurate account of all bills payable and presents them to the Board monthly for audit and approval for payment · Assists in preparation of contracts for the Board · Attends Finance committee meetings, and meetings of the Board as needed · Other duties as assigned
SUPERVISORY RESPONSIBILITIES: · Supervises Business office personnel
EVALUATION: Evaluation on an annual basis
Non-discrimination Statement
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Boone Community School District
Boone Community School District is seeking a licensed (or eligible to receive a license) and highly motivated school business official. Director of Business Services/Board Secretary-Treasurer
Qualifications:
1. Bachelor’s Degree in Education, Business Management, and/or Accounting. 2. Certified Public Accountant or Advance Degree in Accounting preferred. 3. A minimum of three years of experience in one of the fields, including at least one year of experience in a supervisory capacity. 4. Excellent oral and written communication skills, strong analytical ability, high degree of organizational skills, and demonstrated proficiency in computer spreadsheet applications. 5. Ability to maintain confidentiality. 6. Such alternatives to the above qualifications as the Superintendent and/or Board may find appropriate and acceptable. 7. Must be eligible for an initial authorization to serve as a school business official including the requirements above.
Reports to: Superintendent of Schools
Terms:
260 Day Annual Contract/12 Month per Year
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation and completed by the Superintendent of Schools
Job Goal:
To administer the business affairs of the District in such a way as to provide the best possible education services with the financial resources available by providing management of the day-to-day operations of the Business Department including budget management and oversight of payroll management, accounts payable, and accounts receivable.
PERFORMANCE RESPONSIBILITIES:
PHYSICAL REQUIREMENTS: Medium work – lifting, carrying, pushing, pulling 20-50 lbs. occasionally, 10-25 lbs. frequently or up to 10 lbs. constantly. Stooping and kneeling occasionally. Reaching, talking, and hearing frequently. Must be able to remain mobile throughout the work day.
In addition to the above stated primary responsibilities, additional duties in support of the school district, fiscal management, student support, and teachers and student instructional success will include those assigned by the superintendent.
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Davenport Community Schools Chief Financial Officer
VACANCY WILL BE POSTED FROM 3/13/2018 AND OPENED UNTIL FILLED Salary will be commensurate with experience and education. Interested applicants must use the external application process to apply - Applicants need to submit a current resume and three letters of reference (one from a leader and one from a colleague) – All applications and materials must be submitted on-line at http://www.davenportschools.
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
ESSENTIAL FUNCTIONS: · Establish and maintain a system of financial accounting consistent with Generally Accepted Accounting Principles. · Keep abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable federal, state and local laws governing financial reporting requirements · Coordinate the budget development and fiscal planning activities of the district including the preparation of all budget documents including the annual budget and budget amendment for certification and board approval · Administer and monitor the budget · Prepare district Comprehensive Annual Financial Report and file with appropriate authorities and submit to GFOA and ASBO for award · Serve as liaison between the district and the Board of Education · Provide leadership and general supervision of the following departments: Financial Services, Management Information Services, Support Services · Provide leadership and general supervision of budget specialists for categorical funds and associated reports. · Develop, maintain and monitor internal audit and control procedures, maintain compliance with all financial reporting requirements and insure that audited financial report accurately present the financial position of the District. · Supervise and ensure the timely preparation and filing of all required financial reports; local, state and federal. · Oversee preparation of monthly financial statements, present to the Board of Education and post on District website. · Participate in and provide data for negotiations of collected bargaining agreements. · Prepare data for administrator and non-bargaining salary matrixes. · Oversee District-wide Request for Proposal process. · Administer School Budget Review Committee process. · Assist in planning and analyzing proposals for outsourcing of services. · Administer and provide oversight to District Purchasing Card program. · Administer and update information for Plan With Ease software. · Review and prepare all contracts for Board president or Board of Education approval and signature. · Oversee financial requirements and reporting for Graduation Alliance contract. · Administer and monitor District-wide fee structure and recommend updates as needed. · Negotiate and review contractual and 28e agreements on behalf of the District. · Direct all financing and cash management requirements of the District including the sale of bonds, anticipatory warrants and investment of reserve funds. · Establish, implement and update District’s Cash Handling Manual. · Supervise, monitor, and negotiate liability insurances for District. · Administer the District’s equipment breakdown insurance program. · In conjunction with the Employee Benefits Specialist, provide oversight of the various District benefit programs and work with consultants on contract renewals. · Participate in organization and planning of voter tax levies: secure and Advanced Vision for Education (SAVE) and Physical Plant & Equipment Levy (PPEL). · Serve as member of Superintendent’s Cabinet, Resource Allocation Committee, and Long Range Facility Planning Team. · Meets and continues to meet the Six Standards for School Leaders as described by the Iowa Department of Education. · Maintains Iowa School Business Official authorization. · Maintains membership in IASBO. · Establish and maintain positive working relationship with the Superintendent and the District’s Board of Directors. · Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully. · Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.) 1. Master’s degree in Accounting, Finance and/or Business including six credit hours of accounting. 2. Possess or ability to qualify for Iowa School Business Official Authorization. 3. At least two years of experience supervising and evaluating direct reports. 4. Experience training administrators and managers on business financial practices. 5. Willingness to work outside of normal business hours. 6. Interpersonal skills that exhibit friendliness, tact, patience and courtesy. 7. Excellent written and verbal communication skills. 8. Excellent organizational, multi-tasking, and prioritizing skills. 9. Proficient in use of technology (e.g. Microsoft office products, e-mail, copier/scanner and telephone.) 10. Must be flexible and adaptable to meet the daily requirements of the position. 11. Ability to work independently and in a team environment with accuracy and with attention to detail. 12. Competency working in a culturally diverse environment or the willingness or acquire these skills. 13. Ability to problem solve independently and with others, take initiative, and work independently without supervision. 14. Capacity to represent the District in a professional manner, which includes but not limited to confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary.
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Business Manager Marshalltown CSD
TITLE: Business Manager FLSA Status: Exempt Apply at: https://www.marshalltown.k12. DEPARTMENT: Business Operations FT/PT: Full Time REPORTS TO: Director of Business Operations BASIC FUNCTION: Under the supervision of the Director of Business Operations the Business Manager is responsible for management of day-to-day operations of the Business Operations Department. The manager has oversight of payroll, accounts payable, and accounts receivable. This position requires the continuous use of independent judgment. The essential functions as shown below represent only the key areas of responsibility.
ESSENTIAL FUNCTIONS:
1. Manages the day-day activities of the accounting function, which includes coordinating, administering, updating and evaluating payroll, receipts, receivables, fixed assets and payables procedures, system and standards; ensures compliance with Federal, State and local laws, regulations, codes and/or standards. 2. Reviews financial reports worksheets, general ledger entries, transfers, purchase orders, payment requisitions and related documents; identifies, researches, and directs the resolution of issues; ensures deadlines are met; and responds to department inquires. 3. Coordinates District grant financial record keeping and reporting: process grant funds and prepare corresponding reports. 4. Supervise accounting support staff; includes prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and ensuring that employees follow policies and procedures. 5. Evaluates, develops, and maintains internal controls and processes. 6. Assists in the developing, interpreting and applying District policies, procedures, laws and regulations. 7. Prepares reviews, analyzes, and submits a variety of complex and/or special reports, reconciliations, communications, schedules and/or statements to and from internal departments, financial institutions, board of education, and external agencies including the submission of the annual certified report. 8. Monitor the line item budget for all funds of the District. 9. Assist the Director of Business Operations with the annual preparation of the district’s budget. 10. Reconcile bank statements for appropriate funds. 11. Maintains professional growth through organizations, workshops, seminars and/or related professional reading. 12. Keeps abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements. 13. Provides training and support to central administration and building administration on accounting and budgeting matters. 14. Works cooperatively with other departments to determine accounting needs and provide financial information. 15. Serves on District Finance Committee 16. Attend work on a prompt and regular basis. 17. Maintains satisfactory and harmonious working relationships with the public, students, and other employees. 18. Maintains confidentiality. 19. Assists with other duties as assigned.
HIRING SPECIFICATIONS: Required: 1. Bachelor’s degree in Accounting, Finance and/or Business including six credit hours of accounting. 2. At least two years of experience supervising and evaluating direct reports. 3. Experience training administrators and managers on business financial practices. 4. Willingness to work outside of normal business hours. 5. Interpersonal skills that exhibit friendliness, tact, patience and courtesy. 6. Excellent written and verbal communication skills. 7. Excellent organizational, multi-tasking, and prioritizing skills. 8. Proficient in use of technology (e.g. Microsoft office products, e-mail, copier/scanner and telephone.) 9. Must be flexible and adaptable to meet the daily requirements of the position. 10. Ability to work independently and in a team environment with accuracy and with attention to detail. 11. Competency working in a culturally diverse environment or the willingness or acquire these skills. Desired: 1. More than two years of experience supervising and evaluating direct reports. 2. Previous experience in a similar management level role in a school district business office.
The Marshalltown Community School District does not discriminate on the basis of age, race, creed, color, sex, national origin, religion, sexual orientation, gender identity, disability, marital status or socioeconomic status. The district is an affirmative action/equal employment opportunity employer.
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Cedar Rapids Executive Director - Business Services/Board Treasurer
CLASSIFICATION: Executive Council / Cabinet Member
APPLY AT: www.cr.k12.ia.us/employment 1. Coordinate the budget development and fiscal planning activities of the District, including the preparation of all budget documents. 2. Direct, supervise and evaluate all Business Services Managers. 3. Review, monitor, and evaluate key financial trends of the District on a monthly basis and report any issues of concern directly to the Superintendent. 4. Provide timely financial statements and reports to the Board of Education in a format that is clear and understandable. 5. Guide, direct, and train members of the Superintendent’s Cabinet in understanding financial information as needed. 6. Provide information and assistance to all District management staff to make good informed business decisions. 7. Assist in communicating clear and understandable financial information to staff inside the school District and community at large. 8. Direct all financing and cash management requirements of the School District, including the sale of bonds, anticipatory warrants, and the investment of reserve funds. 9. Utilize the expertise of the District’s external auditors to monitor and improve internal control processes, maintain compliance with all financial reporting requirements and insure that audited financial reports accurately present the financial position of the District. 10. Keep abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements. 11. Supervise and control the timely preparation and filing of all required financial reports. 12. Establish, implement, and monitor compliance with accounting policies and guidelines. 13. Work closely with staff in the District Human Resources, Technology Department, Business Services Departments and Grant Wood Area Education Agency to continually improve all data processing, handling and retention systems related to all Business Services areas. 14. Support staff negotiating teams by reviewing and providing advice regarding the accuracy and relevancy of package costing data as well as assisting with the negotiations process as needed upon request. 15. Assist the Human Resources Department in the evaluation and selection of Business Services personnel as needed. 16. Serve as Chairperson to the District Safety Committee coordinating all related activities. 17. Support the Chairperson of the District Audit Committee coordinating all related activities. 18. Communicates effectively with the superintendent regarding the requirements and needs for his/her areas of responsibility. 19. Assumes primary responsibility for evaluating the effectiveness of and making improvements in programs and services in his/her areas of responsibility. 20. Serves as a member of the Superintendent’s cabinet. 21. Prepares and monitors program budgets for the allocation of resources in the areas of responsibility in coordination with superintendent. 22. Supervises the preparation and submission of all required federal, state, and district reports relating to the areas of responsibility. 23. Maintains effective, cooperative and professional working relationships with colleagues, superiors, and the Board of Directors. 24. Meets and continues to meet the Six Standards for School Leaders as described by the Iowa Department of Education.(see below) 25. Works efficiently, effectively, and cost-efficiently to ensure the District Strategic Plan and the Departmental Strategic Plan are met. To that end, serves as goal champion for identified action plans. 26. Demonstrates a commitment to continuous improvement and quality initiatives. 27. Performs other duties as may be assigned. ESSENTIAL SKILLS/APTITUDES 1. Proficiency in Microsoft Office Professional Software (Excel, Access, Power Point and Word), Internet technology, and Outlook email software. 2. Ability to communicate with and build positive relationships with administrators, customers, staff, and community members. 3. Effective oral and written communication. Proficiency in grammar, spelling, punctuation, and related communication skills, including proofreading, editing, and creating original documents. Excellent written and oral communication skills via electronic, telecommunications, or personal interactions. 4. Ability to work under pressure with frequent interruptions. 5. Ability to respond effectively in crisis situations. 6. Ability to problem solve independently and with others, take initiative, and work independently without supervision. 7. Demonstrated commitment to report to work as scheduled on a regular and reliable basis. 8. Ability to organize, prioritize, and assume responsibility. 9. Capacity to represent the District in a professional manner, which includes but not limited to confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary. 10. Aptitude for detail. 11. Ability to work as a team member. OTHER ESSENTIAL QUALITIES 1. Believes that all children can attain high levels of learning. 2. Takes responsibility for the learning of our children and the performance of our staff. 3. Possesses the knowledge and skills to build effective educational experiences that benefit all children. 4. Applies the principles of continuous improvement through the use of quality tools and processes. 5. Functions as an effective member of the administrative team. 6. Won’t shy from today’s educational challenges. 7. Utilizes effective interpersonal skills. 8. Has a track record of success. 9. Works with great integrity. EDUCATION and/or EXPERIENCE: School Business Official Authorization preferred __________________________________________________________________________________________
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2018 Fall Conference
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2019 Spring Conference, Annual Meeting and Trade Show